WASFF Board Meeting 
Minutes
18 January 2004
Present: 	Rohan Wallace, Elaine Kemp, Shay Telfer, Ruth Turner, M2, Mark Bivens, 
Apologies:	Jeremy Byrne Peter Kelly, John Parker, Simon Oxwell
Absent:	
Observers:	
Meeting opened:	1420
1.	Presentation of the minutes of the previous meeting.
	The minutes were presented and accepted as being correct
2.	Business arising from the previous minutes
2.1	GenghisCon / WASFF (2.1)
As discussed in the minutes a further meeting has been held between M2 and Rohan. The document generated from this was presented and discussed. 
There have been considerable discussions between the members of the GCI committee and the document as presented reflects this as well. 
Rohan proposed that the Board ask GCI to table the agreement at their AGM and WASFF to do likewise, with the aim of the AGM’s giving the committees permission to go ahead with the agreement.
2.2	Separation of WASFF and SwanCon membership etc (2.1):
the subcommittee set up to deal with these issues have met. These will be discussed later in the meeting. 
2.3	FTLRS (2.4)
Nothing  back from either Grant or Wolf as yet. Mark will continue to pursue this.
2.4	Insurance:
Dave Cake was to follow up on this. Jeremy was looking for a letter that related to the renewal. Ruth had sent a cheque several months ago but is unsure as to whether this has been cashed. Ruth will follow up on this and email to the Board.
3.0	Reports from the Board and Committees. 
3.1	SwanCon 2003
Books closed off and in Ruth’s hands. She will report on the con’s financial status at the next meeting.
3.2	SwanCon 2004
Con will be purchasing airfares for the International GoH this week. These are within the budget figure. Jeremy will be asked to email the current budget.
Movie screenings have raised some funds with more to come. 
With the guests finalised publicity can now ramp up.
Quiznight will be held late February or early March.
Open programming meeting will start this week at the usual venue (the Moon). 
Mark will draft required smaterials for the final PR and forward them to Rohan.
3.3	SwanCon 2005
Minutes of committee meeting provided to Ruth to organise account access for: Elise Kemp, Steven Gunnell, Sue Isle in addition to the WASFF Board office bearers; (Rohan Wallace, Ruth Turner, Mark Bivens).
Pan will fund a guest.
The committee has received quotes from hotels and a decision will be made at the next committee meeting. 
3.4	Borderlands
No report. Wrap-up pending.
4.0	General Business
4.1	Separation of WASFF and SwanCon Memberships:
SwanCon not being the WARSFC: Presently unlikely to occur, but could occur if: 
There were no bids received for a SwanCon, which is very unlikely.
Multiple bids were received and the unsuccessful bid also chose to run (as a non-SwanCon) and was seen to be the WARSFC. 
4.2	WASFF membership for persons who are not members of the WARSFC:
Four issues:
Can you use the existing membership type (full, associate, guest, life) to cover this? Would they need to purchase the lowest level of membership?
A new category of membership for non-WARSFC members, which would confer certain rights such as attendance at the AGM, the ability to vote.  This could apply to WASFF organised conventions with yet another class of membership for attendees at non-WASFF events. Alternatively, this could provide membership in one of the existing classes of membership.
Rohan indicated that he favoured developing an additional class of membership rather than adapting an existing category.
A further issue that affects this is that only full members can be elected to the Board. 
These issues were discussed at length. More input will be needed before any final position statement can be arrived at. Rohan will continue to work on this.
4.3	WAI Con (WA Anime Convention)
This convention (being run by PanIC) will run in November and may be either annual or biannual. They do not presently envisage any involvement with WASFF.

Next meeting : March 14th 2004 usual details